P11D Working Sheets

To help employers complete the more complex sections of the P11D return of expenses and benefits, the Revenue provides five supporting working sheets. These are for internal use only, although some employers find it useful to give copies to their employees to show how the figures reported on their P11D have been calculated.

Working Sheet 2, used to calculate the reportable value of car and fuel benefits in section F of form P11D, has been updated to accommodate the introduction of CO2 emission levels into the calculation. The working sheet is now a four-page document, the extra space being required because there are three possible ways to calculate the car benefit for 2002/03, i.e.

• cars registered since 1 January 1998 with an approved CO2 figure
• cars registered since 1 January 1998 without an approved CO2 figure
• cars registered before 1 January 1998, whether or not they have a CO2 figure.

In the last two cases, the calculation is a percentage of the car's list price, based only on engine size.

To help with the new reporting requirements for mileage allowance payments and passenger payments in section E of form P11D, a new Working Sheet 6 has been provided. For the 2002/03 tax year, employers have only to report the amount by which the total mileage payments and allowances paid to employees for the use of their private car, van, motorcycle or bicycle for business travel exceeds the total permitted maximum for the year. If the total payments for the year do not exceed the permitted maximum, the payments are Approved Mileage Allowance Payments (AMAPs) and there is nothing to report on form P11D at all.

Copies of the new Working Sheets may be downloaded from www.inlandrevenue.gov.uk/cars/ .
Payroll Briefing 9 - 24 October 2002